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Administrative Associate, Office of the General Counsel (1 Year Duration)

Position Summary

Reporting to the EVP, General Counsel, the Administrative Associate will support the daily administrative operations of the Office of the General Counsel. In addition, the Administrative Associate will participate in other departmental projects and activities as needed. This may include, but is not limited to, conducting legal research, drafting documents, documenting actions and creating and maintaining legal files under the direction of the General Counsel.

Primary Areas of Responsibility

  • Maintain consistent, efficient administrative operations for the department, including organizing and maintaining legal files, records and databases (including corporate minute book and standard contracts and grant agreements), and editing of legal documents.
  • Assist with communications (written and via telephone, email and voicemail), including the composition and editing of correspondence, including transcribing dictation, and other documents.
  • Assist with the corporate meeting minutes preparation, approval and archiving.
  • Manage individual and departmental calendars, departmental travel planning, and departmental expense accounting.
  • Assist with departmental budget planning and monitoring.
  • Answer, screen, and direct incoming telephone calls.
  • Provide assistance on coordination of staff meetings, including preparing agendas and related documents, note taking, and managing files related to such meetings.
  • Assist with the creation and distribution of Committee and Trustees meeting materials, including presentations.
  • Plan and coordinate visits by guests and other officials to the Foundation offices for the department.
  • Perform legal and factual research, including internet research as needed.
  • Assist with special legal department projects as directed by the General Counsel.

Criteria & Relevant Skills

  • 7-10 years of experience in administrative operations, including at least 5 years in a legal setting.
  • Demonstrated ability to work directly with senior level staff.
  • Exceptional interpersonal, communication, administrative, organizational, writing and editing skills.
  • Detail-oriented with the ability to manage multiple projects and tasks simultaneously.
  • Proven ability to exercise sound judgment, maintain confidentiality, and operate both independently and as a part of a team.
  • Excellent computer skills, including proficiency with MS Office software, are required. 
  • Strong personal interest in the Foundation’s mission is essential.

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The mission of the John Templeton Foundation is to serve as a philanthropic catalyst for discovery in areas engaging life's biggest questions. These questions range from explorations into the laws of nature and the universe to questions on the nature of love, gratitude, forgiveness, and creativity.

Our vision is derived from Sir John Templeton's commitment to rigorous scientific research and related scholarship. The Foundation's motto "How little we know, how eager to learn" exemplifies our support for open-minded inquiry and our hope for advancing human progress through breakthrough discoveries.